Probation Clerk

US Probation   Binghamton, NY   Full-time     Legal
Posted on May 30, 2024
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The Probation Clerk provides technical, administrative, and clerical support to probation officers and
officer assistants in a wide range of areas. The Probation Clerk reports to the Team Leader. Incumbent
should be a highly organized self-starter with the ability to prioritize and complete multiple tasks and
deadlines for numerous people within a fast-paced working environment. Must be able to handle
interruptions and changing deadlines and remain on track to complete assignments. The ability to
maintain confidentiality is imperative.

Representative Duties: A Probation Clerk performs duties and responsibilities such as, but not limited
to the following:

  1. Screen telephone calls and visitors. Answer routine questions, provide assistance as authorized
    and refers persons to officers or to appropriate agencies based on the knowledge of officers’
    activities and office operations. Routine copying, scanning, and filing will be required.
  2. Make chronological entries in supervision case records. Conduct records research and retrieval
    via telephone or mail to obtain required documentation. Set up new supervision case records
    and perform various file management tasks. Assist officers in responding to collateral requests
    for information. Keep various logs and records up to date.
  3. Observe and conduct same sex drug testing on persons under supervision in a controlled
    environment. In accordance with local and national policy, follow chain of custody protocol
    when reporting drug testing results. Send specimens to national contract laboratory for
    confirmation as instructed.
  4. Operate the local/state law enforcement information retrieval system and Criminal Justice
    Information System (CJIS) terminals to obtain criminal history information and route the
    information to appropriate recipients. Obtain fingerprint and credit checks and send FBI flash
    notices. Assist with photographing defendants/offenders and uploading into an automated
    case management tracking system.
  5. Use various programs/databases, including Accurint, ATLAS, Capture, e-Justice, BOP Red Flag
    report, archive requests, CM/ECF and LENS.
  6. Open, close, and update information into computerized records, including the Probation
    Automated Case Tracking Systems (PACTS). Research information from case records and enter
    into system as appropriate. Retrieve information from databases and generate periodic reports.
  7. Perform other related duties as assigned.


Minimum Experience and Education Requirements: High School Diploma and two years of general
experience are required. However, education above the high school level may be substituted for
required general experience on the basis of one academic year equals one year of general
experience. Applicants should have strong verbal and written communication skills; strong problem solving skills; the ability to analyze work processes. Experience using automated systems and customer
service skills a plus. Computer knowledge in a Microsoft Windows environment and Word experience
is preferred.

Conditions of Employment: Applicants must be United States citizens or eligible to work in the United
States. The individual being selected for this position will be required to submit to a security
background check which includes fingerprinting. All appointments are provisional upon a favorable
suitability determination. Employees are required to adhere to the Code of Conduct for Judicial
Employees, which is available to applicants upon request. Employees are Excepted Service
Appointments. Excepted Appointments are “at will” and can be terminated with or without cause by
the court. Electronic direct deposit of salary payments is mandatory.

Benefits Package:
* Salary will range from $39,212 - $49,025

  • Health, dental, vision, and life insurance options
  • Health and dependent reimbursement accounts
  • Federal Employee Retirement System
  • Thrift Savings Plan with 5% match
  • Paid annual and sick leave
  • Paid federal holidays
  • Paid parking
  • On-site fitness facility

Application Process: Consideration will only be given to those who apply through the court’s online
applicant tracking system. To view openings and to apply, visit our applicant tracking system by clicking within!

Applicants must submit the following:

  1. Letter of interest.
  2. Current resume.
  3. Completed AO-78, Application for Judicial Branch Federal Employment (submitted via applicant system).